Beckett Ridge HOA Board MeetingFebruary 17, 2009 6:30 p.m. at Tri County Baptist Church Meeting Minutes Call to Order Dennis Bender called the meeting to order at 6:30 p.m. Board Members present were Dennis Bender, Sharon Palm, Debbie Olszowka, Mitch Lippert, Terri Wong and Burt Young. George Hulsize was absent with notice. Debi Perkins represented Towne Properties. Tony Wilson and Bob Wilson represented Brickman.   Dave Burling represented the Landscape Committee.  Two homeowners were also present. Landscape Committee Report - Tony Wilson gave the report. The committee met to discuss their projects for the upcoming year. The committee would like to focus on projects throughout the Beckett Ridge community rather than individual entryways along the Boulevard. They want to assign a cost to each proposed project to determine which projects will fit into the 2009 budget and then determine a schedule for implementing each project. Brickman -Tony Wilson gave the report. He reviewed with the Board the monthly landscape management schedule. He submitted two proposals to the Board. Both were for reseeding common areas - one on Crossbridge and the second on Rupp Farm. The Board approved both. Work will begin as soon as the weather permits. Minutes Approved The Minutes of the previous Board of Trustees meeting held January 20, 2009 were approved with no changes. Managers Report The Board reviewed the current Management Report and Debi responded to questions. Financial The Board reviewed and approved the current cash statement and delinquent status report. The 2009 assessment was due January 31, 2009. As of February 10, 2009 the delinquency amount was $74,302.11.   Architectural Review The Board reviewed one application, which was approved. TBeckett Ridge HOA Board Meeting                                                                February 17, 2009 6:30 p.m. at Tri County Baptist Church Meeting Minutes he owner will be notified of the Board's decision.   Old Business A. Village Centers - The playground committee met on February 16th to review the submitted bids for the new equipment at VC1. Four bids were solicited; three vendors submitted bids. The committee recommended to the Board the bid from Snider & Associates. Their proposal included removal and disposal of the old equipment, and installation of the new play equipment that will include climbing apparatus, slides, two sets of swings (infant and older), two benches, one picnic table and one trash receptacle. The footprint of the play area will remain the same though it may be shifted slightly depending on what is found underneath the existing equipment. Instead of rubberized mulch, the surface will be covered with 12" of compacted wood fiber over a weed barrier. The board voted to accept the proposal in the amount of $32,894.00. The Association will pay a 50% deposit with the balance paid upon satisfactory installation. Brickman also submitted a proposal for reseeding the grass areas adjacent to the playground. The work will be done after the new equipment is installed. The Board agreed to the proposal.   B. Common Area Restrictions - update from Jim Matre, Association attorney - Mr. Matre has been in touch with the legal counsel representing the owners who installed a fence on Beckett Ridge common area. He will update the Board as soon as possible as to what the owners plan to do about the fence.   C.  Drainage Inspection - Several Beckett Ridge owners have notified Towne of concerns with drains on or near their property. The Board agreed to the following procedure: Towne will notify Brickman of the complaint; Brickman will investigate and determine if the problem is a blocked drain (dirt, debris, etc.) or a non-functioning drain. If the drain appears to be non-functioning, it will be reported to Board members Burt Young and Debbie Olszowka, who are heading up the drainage committee who will work with the engineer on a solution and cost.   D.  Extension of Boulevard walking path - Dennis Bender updated the Board. He attended a meeting with representatives from Beckett Station, Pointe at Beckett, West Chester Township and Lakota Schools.  The group plans to submit a request for grant money from, The National Center for Safe Routes to School, to help with the project. Preliminary costs are estimated to be $39,000, which does not include any surveying or engineering costs.  The group will meet again as necessary as more information is forthcoming. New Business A. Saratoga Farms - Steve Mullin who lives in Saratoga Farms addressed the Board. He shared with the Board photographs showing his concerns with items at VC4 which is the playground located at Saratoga Farms, cracked curbs, damaged sidewalks and the entrances to the neighborhood. He is concerned that the 135 owners who pay their annual assessment to Beckett Ridge are not getting their money's worth. The Board told Mr. Mullin that the Association does not maintain the roads or sidewalks. New lighting was installed at the entrances two years ago. A request was recently made by another Saratoga Farms owner about painting the fences at the entrances and the Board will solicit bids for the project. The playground equipment is in relatively good condition. The Board suggested that some of the owners who live in Saratoga Farms get involved with one of the committees or run for the Board so they have a better understanding of how the Board decides to pursue projects, which are based on need and not on neighborhood.   B. 2009 Annual Meeting Agenda - the Board planned the meeting agenda for the annual owners meeting which will be held on Tuesday, March 17th at 7:30 p.m.   C.  2009 Assessment Delinquencies - the Board discussed the delinquency amount for 2009 and the addition of the February late fees.   D.  Other - cleanup of common areas - the Board discussed the amount of trash that has been deposited in the common areas. Some of the trash has blown in but, Beckett Ridge owners have deposited some of it especially in areas that back up to homeowner lots. With spring right around the corner, the Board wants to clean up these areas as much as possible before the trees and shrubs leaf out. It would be great if a neighborhood cleanup campaign could be put into place so that the Association would not have to pay someone to clean up these areas. Or possibly this project could be a service project for a Beckett Ridge scout troop or school group. Unfortunately, time is short so the Board authorized the expenditure of $2,500 to have the common areas policed within the next 30 days. Towne will make the arrangements.   Adjournment There being no further business to come before the Board, the meeting was adjourned at 9:15 p.m. Next Meeting The next Board of Trustees Meeting will be held on Tuesday, March 17, 2009 at 6:30 p.m. at Tri-County Baptist Church.