Beckett Ridge HOA Board Meeting               May 19, 2009 6:30 p.m. at Tri County Baptist Church Meeting Minutes Call to Order Dennis Bender called the meeting to order at 6:30 p.m. Board Members present were Dennis Bender, George Hulsizer, Sharon Palm, Debbie Olszowka, Terri Wong and Burt Young. Debi Perkins represented Towne Properties. Tony Wilson and Bob Wilson represented Brickman.   Dave Burling represented the Landscape Committee.  Also in attendance were homeowners Kevin and Debbie Stacy, Alex Daniel, Susanne Anton, Bruce and Shelley Rankin, Karen Zisler and Mike and Debbie Kelly and their attorney Larry Creach. Landscape Committee Report - Dave Burling gave the report. He is working on the details of previous projects completed at Beckett Ridge so that he can file the permits with Butler County so they have a record of where the bore shots were put, where new electrical lines have been installed, etc. Brickman has completed the previously approved landscaping projects at the different neighborhood entrances. Bruce Rankin spoke on behalf of the committee asking the Board to reconsider having just one Board member on the landscape committee. At this point no one on the committee is willing to step up and assume the chair position so if the Board moves forward with their plan to appoint Dave Burling to the BR Board, the landscape committee will be without a leader. There is concern that the committee will fall apart. Brickman -Tony Wilson gave the report. He reviewed with the Board the monthly landscape management schedule. He submitted a proposal to have a large limb that has broken off a tree removed from greenspace on Crossbridge. The Board agreed to the proposal. Tony also told the Board that he and Bob Wilson had met with Larry Olivia from the Meadows condos to discuss the maintenance of the Beckett Ridge owned common area that is adjacent to the Meadows. Brickman stressed that the area in question is a secondary mowing area and will not be maintained at the same level as a primary area. Mr. Olivia told Brickman he understood and would pass along the information to the Meadows Board. Minutes Approved The Minutes of the previous Board of Trustees meeting held April 21, 2009 were approved with no changes. Managers Report The Board reviewed the current Management Report and Debi responded to questions. Financial The Board reviewed and approved the current cash statement and delinquent status report. As of March 10, 2009 the delinquency amount was $60,805.85. The Board reviewed the delinquency list and noted which owners are now subject to liens being placed on their property for failure to pay the 2009 assessment. Letters will be sent to these individuals notifying them of this next step.   Architectural Review The Board reviewed five applications, three of which were approved. The two not approved, need to submit additional information. The owners will be notified of the Board's decision. Old Business A. Open Board Position - with the resignation of Mitch Lippert there is one open position on the Board. Dave Burling is the sole remaining candidate interested in the position so the Board voted to appoint Dave to the Board. He will serve until the 2010 annual meeting/election. B. Drainage Inspection - Burt Young updated the Board on the progress made so far on the pending drainage repairs. The Board reviewed two proposals for the drainage clean out and excavation work to be done at the end of Eagle Ridge. One was from Glenn Fraley and Sons in the amount of $23,500 and the second one was from Brickman in the amount of $18,931. After discussion, the Board agreed to accept the proposal from Brickman. The money for the work will be taken from the operating budget ($5,000) with the balance coming from the reserves. The work will be done in late summer/early fall. C. Windbrook Street Maintenance - tabled until update from attorney is received and reviewed New Business A. Alex Daniel - Mr. Daniel is a VBR resident who addressed the Board disputing the addition of the March late fee to his account. The Board listened to his reasons and told him they would discuss his request in executive session and he would be notified of the Board's decision. B. Quarterly Newsletter - the Board agreed to change the format of the quarterly newsletter to include just informational articles and not include the Board meeting minutes which will continue to be posted on the website. C. Other - Homeowner Requests- Kevin and Debbie Stacy - Kevin Stacy expressed concern to the Board about the lack of enforcement of restrictions on the streets off of Crossbridge. He noted there are storage sheds, boats and other restricted items on some of the lots. The Board advised him that this section of Beckett Ridge no longer has active restrictions and therefore there is nothing the Association can enforce. Mr. Stacy wanted to know if there were any plans to reinstate the restrictions and the Board explained there are plans to adopt a set of new restrictions for the entire community but to do so would require a lot of co-operations from the owners to collect the necessary signatures to pass the amendment. Debbie Stacy told the Board about a home that has very high grass and another home where the owner has several dogs. The Board advised her how best to address these issues with the local authorities. D. Other - Homeowner Requests- Susanne Anton - Susanne Anton who is a local realtor expressed concern to the Board about look of the roundabout, installed by Butler County at the end of Eagle Ridge. She has a listing at the end of Eagle Ridge and has received negative comments from prospective buyers about the landscaping in this area. Dave Burling told her he has been in touch with Butler County Engineers who have assured him they plan on coming back to the area and re-seeding those spots that did not grow when the seeding was done last fall. E. Other - Homeowner Requests- Mike and Debbie Kelly - The Kellys want to review the Association's files regarding these violations to determine if an improvement application had been submitted and if so, if the Board had granted a variance. Their attorney made a formal request to the Board that he and his clients be allowed to view the Association's files at the offices of Towne Properties. The Board replied that the matter would be discussed in executive session and suggested that the Kelly's attorney get in touch with the Association's attorney to discuss the Board's decision on the matter.  F.  Other - Homeowner Requests- Karen Zisler - The people who live by VC1 (at the end of Crossbridge) are planning a party in the park to celebrate the installation of the new playground equipment and to encourage people who live in this section of Beckett Ridge to get to know one another. The party is planned for Sunday, June 28st from 3:00 p.m. to 6:00 p.m. There will be games and refreshments. Mrs. Zisler asked if the Board would be willing to make a donation to the event. The Board agreed to make a one time donation of $100. G. Election of Officers - now that all positions on the Board have been filled, the election of officers was held.  Dennis Bender will serve as President, George Hulsizer will serve as Vice President with Terri McGill-Wong as Treasurer and Sharon Palm will continue as Secretary. Adjournment There being no further business to come before the Board, the general meeting was adjourned at 8:35 p.m. Next Meeting The next Board of Trustees Meeting will be held on Tuesday, June 16, 2009 at 6:30 p.m. at Tri-County Baptist Church.