Beckett Ridge HOA Board Meeting               September 15, 2009 6:30 p.m. at Tri County Baptist Church Meeting Minutes Call to Order Dennis Bender called the meeting to order at 6:30 p.m. Board Members present were Dennis Bender, Dave Burling, George Hulsizer, Debbie Olszowka, Sharon Palm, Terri Wong and Burt Young. Debi Perkins represented Towne Properties. Tony and Bob Wilson represented Brickman.  Shelly and Bruce Rankin represented the Landscape Committee. Jim Matre the Association's attorney was also present. Homeowner Requests/Concerns Two owners who had requested to address the Board were not present at the meeting. The Board reviewed their pre-submitted list of concerns. Minutes Approved The Minutes of the previous Board of Trustees meeting held August 18, 2009 were approved with no changes. Landscape Committee Report - Bruce Rankin gave the report. The committee will be meeting to draft a budget for 2010 along with setting priorities for future projects in the community. The walking path along Beckett Road has been installed. The County is finishing the wall and fencing, and paving of Beckett Road should be completed by the end of the month. The committee is looking into the maintenance of the roundabout at the end of Eagleridge since Butler County now considers the project to be complete. The committee has requested a seeding proposal from Brickman for the Board to review. Brickman will also submit a proposal for seeding the extended island at the entrance at Beckett Ridge Blvd. and Beckett Road. Brickman -Tony Wilson gave the report. He reviewed with the Board the monthly landscape management schedule. He told the Board that some of the landscaping at the intersections of Windbrook and the Boulevard and Pine Valley and the Boulevard would be removed to improve the visibility for seeing oncoming traffic. Architectural Review The Board reviewed one application that was approved. Managers Report The Board reviewed the current Management Report and Debi responded to questions. Financial The Board reviewed and approved the current cash statement and delinquent status report. As of September 9, 2009 the delinquency amount was $51,803.06. Phone Log The Board reviewed the phone log from Towne Properties. Old Business A.     Proposed Revised HOA - Rules and Regulations/Covenants - The committee made up of Board members Burt Young, George Hulsizer, Sharon Palm and Dave Burling continue to meet. Burt Young told the Board and Mr. Matre that the committee feels that a simple set of guidelines for the entire Beckett Ridge community is the best solution to address the fact that several sections of Beckett Ridge have expired restrictions. Mr. Matre agreed and will draft a working document for the Board to review. The new guidelines will require an affirmative vote of 75% of the entire community. The Board hopes to aggressively pursue this project in 2010. B.     Secondary Mowing Areas - the Board will be meeting with Brickman to reviewing all secondary mowing areas in the community. Brickman will also be bidding on all common areas owned by Beckett Ridge but currently maintained by other associations such as VBR and Millcreek. C.     Reserves - the Board will continue to work on consolidating some of the line items on the Beckett Ridge reserves report. New Business - none discussed Adjournment There being no further business to come before the Board, the general meeting was adjourned at 8:30 p.m. Next Meeting The next Board of Trustees Meeting will be held on Tuesday, October 13th, 2009 at 6:30 p.m. at Tri-County Baptist Church.