Beckett Ridge HOA Board Meeting               November 17, 2009 6:30 p.m. at Tri County Baptist Church Meeting Minutes Call to Order Dennis Bender called the meeting to order at 6:30 p.m. Board Members present were Dennis Bender, Dave Burling, George Hulsizer, Debbie Olszowka, Sharon Palm, Terri Wong and Burt Young.  Debi Perkins represented Towne Properties. Tony Wilson and Adam Sensbaugh represented Brickman.  Shelley and Bruce Rankin represented the Landscape Committee. Homeowner Requests/Concerns None Minutes Approved The Minutes of the previous Board of Trustees meeting held October 20, 2009 were approved with no changes. Landscape Committee Report - Bruce Rankin gave the report. The committee's priority will be the entrances at the end of Eagle Ridge and at Beckett Road and the Boulevard. A letter is being sent to the Township about a cost-sharing proposal for the roundabout at the end of Eagle Ridge. The Vision Committee has attracted several new members as has the Landscape Committee. Dave Burling requested the Board consider adding some Holiday décor at the Sanctuary gazebo and presented a proposal from Hilltop Electric for expanding the lighting program. Due to budget concerns, the Board did not act on either request. Brickman -Tony Wilson gave the report. He reviewed with the Board the monthly landscape management schedule. The Holiday decorations are going up and will be ready by Thanksgiving. Some of the decorations need to be replaced because they are worn out. Architectural Review One application was submitted and approved by the Board. Managers Report The Board reviewed the current Management Report and Debi responded to questions. Financial The Board reviewed and approved the current cash statement and delinquent status report. As of November 9, 2009 the delinquency amount was $48,128.23. Phone Log The Board reviewed the phone log from Towne Properties. Old Business A. Proposed Revised HOA - Rules and Regulations/Covenants - The Board reviewed the proposals with the Association's attorney Jim Matre. Some changes were made. The final revision will be reviewed at the January meeting. B. Windbrook Street Maintenance - The Association's attorney confirmed that ownership of Windbrook from Leafback to the property line of the Shepherd's Farm condominiums does belong to the Master Association. New Business A. 2010 Budget - The Board approved the 2010 operating budget with an increase to the annual fee, raising it to $230.00. The assessment will be due by January 31, 2010. Anyone delinquent after February 1, 2010 will be subject to the late fees as outlined by the Association's collection policy. B. Mailing of 2010 Assessments - The Board agreed to use an outside mailing house to send out the 2010 assessments rather than having Towne Properties mail them. The mailing house can do a first-class pre-sort which will save the Association approximately $1,000 in postage costs. Towne will be responsible for providing all the printed materials including the 2010 assessment invoices, lockbox payment envelopes, copy of the 2010 budget, etc. Adjournment There being no further business to come before the Board, the general meeting was adjourned at 9:20 p.m. Next Meeting The next Board of Trustees Meeting will be held on Tuesday, January 19, 2010 at 6:30 p.m. at Tri-County Baptist Church.