Call to Order
Dennis Bender called the meeting to order at 6:30 p.m.
Board Members present were Dennis Bender, George Hulsizer, Debbie Olszowka, Sharon Palm, Burt Young and Terri McGill-Wong. Dave Burling was absent with notice. Representatives from Towne Properties and Brickman were also in attendance.
Homeowner Requests/Concerns
Two owners approached the Board about waiving their late fees. The Board listened to their reasons as to why they felt the fees should be reversed and reviewed their respective ledgers. A decision was made later in Executive Session. Towne will notify the owners of the decision.
Minutes Approved
The Minutes of the Board of Trustees June meeting were approved with no changes.
Landscape Committee Report
No report
Brickman
Tony Wilson gave the report. He reviewed the monthly maintenance calendar and presented the Board with proposals cut back a dead tree in common area by VBR and to add landscaping to the berm behind Tollbridge. The Board accepted the proposal for cutting back the tree and passed along the Tollbridge proposal to the landscaping committee for their input. Brickman also presented a proposal to repair the drainage swale behind Tollbridge which covers the entire area from the corner of Beckett Road and Smith Road down to the concrete swale. Their proposal included cleaning out the drains in this section of common area. The Board accepted the proposal.
Architectural Review
One new application was submitted which was approved.
Managers Report
Debi Perkins - the Board reviewed the current Management Report
Financial
The Board reviewed and approved the current cash statement and delinquent status report. As of July 13, 2010 the delinquency amount was $61,077.08. The Board reviewed the July delinquency report and decided legal action appears to be necessary to collect the monies due. The Board will submit to the Association’s attorney a list of owners for Small Claims Court action along with another list for lien filings. Legal fees will be added to the owners' accounts as they are responsible for the legal fees along with any outstanding assessment and late fees.
Phone Log
The Board reviewed the phone and email log from Towne Properties.
Old Business
A. Revised HOA – Rules and Regulations/Covenants – the ballots have been mailed out and voting has begun. Towne will drop off all ballots to the attorney on July 29th.
B. Vision Committee - the new Beckett Ridge brochure has been printed and will be distributed by the Committee via their door-to-door visits.
C. Donated Dog Waste Stations - the Board reviewed the specs for the stations which will feature a green metal pole with a bag holder attached to the pole. Above the holder will be a plastic sign featuring the logo and information of West Chester Veterinary Care, who is donated the stations. The three stations will be installed along the walking path along the Boulevard. The Board approved the design and the proposed locations.
D. Deer Run Mowing Reimbursement - Burt Young presented a request from Deer Run Association to increase the amount of the annual mowing reimbursement from Beckett Ridge Master Association. The higher amount is based on increased costs of mowing the Common Area owned by the Master Association. A gentleman's agreement has been in place for several years which states that since 20% of the Common Area surrounding Deer Run is actually owned by the Master Association, the Master Association would reimburse Deer Run 20% of their landscaping costs if they maintain this Common Area. The costs for 2010 are higher than Deer Run's submitted reimbursement request. The amount requested is $397.02. The Board agreed to the higher amount and a separate check will be sent to Deer Run in October.
E. Fence on Common Area - in June, a letter was sent to the owner on Talltree whose fence was installed on a Common Area. A member of the Board will follow up with this owner to make sure the fence has been removed.
New Business
A. Upgrades to VC 4 - Saratoga Farms – the Board reviewed the costs for replacing the two trash cans, bench and picnic table at VC4. After reviewing the choices, the Board agreed to spend $1,400.00 on the new items similar in style to what was chosen for the playground off of Crossbridge. Towne will co-ordinate with Snider & Associates about the ordering and installation.
B. Nuisance Complaints - the Board was updated on the status of two serious complaints. A complaint of someone raising chickens has been resolved by West Chester Township Zoning. The chickens have been removed. The Board requested a letter be sent to the Zoning Department thanking them for their quick and professional response to this complaint. The second complaint of excessive noise and partying was resolved between the neighbors involved.
Adjournment
There being no further business to come before the Board, the general meeting was adjourned at 8:44 p.m.
Next Meeting
The next Board of Trustees Meeting will be held on Tuesday, August 17, 2010 at 6:30 p.m. at Tri-County Baptist Church.