Beckett Ridge HOA Board Meeting
July 19, 2011 at Tri-County Baptist Church
Meeting Minutes
Call to Order
Dennis Bender called the meeting to order at 6:30 p.m.
Board Members present were Dennis Bender, Dave Burling, George Hulsizer, Debbie Olszowka, Sharon Palm, and Burt Young. Terri McGill-Wong was absetnt with notice. Representatives from Towne Properties and Brickman were also in attendance. Several homeowners were also in attendance.
Homeowner Requests/Concerns
Mr. Smith from Tollbridge addressed the Board about the decision regarding his application for a shed. Several of Mr. Smith’s neighbors addressed the Board about their feelings regarding the shed. Mr. Stump from Leatherwood addressed the Board about the decision regarding his yard net. The Board told each owner they would discuss their appeals and would get back to them with the Board’s decision.
Minutes
The Minutes of the Board of Trustees June meeting were approved with no changes.
Brickman
Tony Wilson gave the report. He reviewed the maintenance schedule. He presented the Board with one proposal for clearing out the Rollingwood drain. The Board reviewed the bid and voted to accept it.
Landscape Committee Report
Bruce Rankin gave the report. The projects at the end of Eagle Ridge and at Four Corners have been completed.
Architectural Review
Three applications were submitted. The Board approved two of them and tabled a decision on the third pending more information from the owner.
Managers Report
Debi Perkins gave the report. The Board reviewed the current Management Report.
Financial
The Board reviewed and approved the current cash statement and delinquent status report. As of July 12, 2011, the delinquency amount was $69,788.78. The collection agency has begun to contact those owners who were turned over for collection.
Phone Log
The Board reviewed the phone and email log from Towne Properties.
Old Business
A. Rollingwood Entrance Improvements - Update
Tabled until later in the year.
B. Rupp Farm Drainage - Update
No report yet from the engineer. Should have something in time for the August meeting.
C. Asphalt Bids
Towne has contacted all three contractors and will have updated bids for the August meeting.
New Business
A. Procedures for Neighbor Approvals
With more and more neighbors weighing in with their opinions on proposed improvements the Board discussed how best to get an honest answer from someone who is asked to comment on a neighbor’s proposed improvement. Some people have expressed reluctance to say no to an improvement because they do not want to offend their neighbor. It was agreed that these solicitations should come directly from the Board. The Board agreed to solicit opinions from surrounding neighbors on any application that involves a structure such as a fence, shed, addition, etc. An approval form will be sent along with a copy of the application to the applicant’s neighbors. The Board will consider the feedback from the neighbors when making their decision. Towne will modify the Improvement Application and update the website with this new disclosure as this process will likely add another thirty (30) days to the approval process.
B. Additional Dog Waste Stations
The Board agreed to allow West Chester Veterinary Care to add one more dog waste station along the Boulevard walking path and add one to the common area along Eagle Ridge next to the split rail fence. The Board approved spending up to $500 for a trash can for this area and to add it to the regular policing schedule.
C. Resignation
George Hulsizer submitted his letter of resignation from the Board. He has sold his Beckett Ridge home and therefore is ineligible to serve on the Board.
Adjournment
There being no further business to come before the Board, the general meeting was adjourned at 8:00 p.m.
Next Meeting
The next Board of Trustees Meeting will be held on Tuesday, August 16, 2011 at 6:30 p.m. at Tri-County Baptist Church.