Beckett Ridge HOA Board Meeting

September 20, 2011 at Tri-County Baptist Church

Meeting Minutes

 

 

Call to Order

Dennis Bender called the meeting to order at 6:30 p.m.

 

Board Members present were Dennis Bender, Dave Burling, Mark Morris, Debbie Olszowka, Sharon Palm, Terri McGill-Wong, and Burt Young. Representatives from Towne Properties and Brickman were also in attendance.

Homeowner Requests/Concerns

None

 

Minutes

The Minutes of the Board of Trustees August meeting were approved with no changes.

 

Brickman

Tony Wilson gave the report.  He reviewed the maintenance schedule. He presented the Board with several proposals for tree removals and turf repairs.  The Board reviewed the proposals and voted to accept them.

 

Landscape Committee Report

Bruce Rankin gave the report.  The committee has not yet met with M&M Landscaping to review some warranty issues in the newly landscaped area at the end of Eagle Ridge. The committee is working on proposed projects for 2012 including improvements to the Rollingwood entrance and expansion of the irrigation system.

 

Architectural Review

Six applications were submitted. The Board approved four of them, tabling one request for a shed and one request for a free-standing pergola. These applications were tabled until after the November board meeting when owners are invited to attend and discuss the pros and cons of allowing sheds and other structures in the community.

Managers Report

Debi Perkins gave the report.  The Board reviewed the current Management Report.

Financial

The Board reviewed and approved the current cash statement and delinquent status report.  As of September 13, 2011, the delinquency amount was $58,102.83.  The Board voted to continue with the services of the collection agency to collect the outstanding delinquencies.

 

Phone Log

The Board reviewed the phone and email log from Towne Properties.

Old Business

A.     Rupp Farm Drainage - Update

The engineer’s report was reviewed by the Board in an executive session meeting. It was agreed that a more detailed study was needed on the drainage problem. The Board will put together specs and meet with the engineer again.

 

New Business

A.     2012 Operating Budget

Dennis Bender agreed to put together a preliminary budget and send it out to the Board for review. The Board will have a working session in October to finalize the details. 

 

B.     Fire Lane Maintenance

The West Chester Fire Department sent a letter to Towne Properties regarding maintenance of the fire lane that runs behind Shepherd’s Farm I and II.  The Board agreed to meet with a representative from the Fire Department to discuss the issue in person. Burt Young agreed to set up the meeting.  Jim Matre, the Association’s attorney, will also attend.

 

Adjournment

There being no further business to come before the Board, the general meeting was adjourned at 8:10 p.m. 

Next Meeting

The next Board of Trustees Meeting will be held on Tuesday, October 25, 2011 at 6:30 p.m. at Tri-County Baptist Church.